# AI Scope Change Request: Explain Cost and Timing

A client asks for ‘one small addition’ after approval. It may be a correction, a missing original requirement or a genuine change. Use AI to compare the request with the agreed scope before drafting a commercial response. Keep the tone factual and give the client a decision they can understand.

## Your brief

1. Supply the relevant approved scope paragraph and approval date, not the entire private contract. Include the client’s new request in its original wording.

   ____________________

2. List implementation effects you have assessed: extra deliverables, dependencies, review rounds and any impact on existing milestones. Label effort estimates as estimates.

   ____________________

3. Provide options you are willing to offer, such as deferring a feature or exchanging a deliverable. Prices and dates must come from you, not an invented AI calculation.

   ____________________

## Prompt

Compare approved scope [baseline] with request [request]. Classify each item as included, unclear or new, quoting the supplied wording. Draft a neutral change request with proposed work, exclusions, estimated impact, options and an explicit approval step. Do not change existing terms or say work has started. Leave unknown prices and dates as questions. This is a project communication draft, not legal advice.

## Illustrative example

Illustrative baseline: an English brochure page with an enquiry form. The new request adds an Urdu version and a searchable course catalogue. The change note separates translation review from catalogue functionality, states which estimate is still pending and offers a later phase. A typo correction remains a correction; it is not bundled into chargeable new work.

## Acceptance checks

- [ ] Is the comparison anchored to supplied wording rather than assumptions about what clients normally receive?
- [ ] Are costs, estimates, dependencies and the date of approval visible, with an option to decline or defer?
- [ ] Does the message request agreement before altering the project, while keeping corrections separate from new work?

Do not send an AI-written ultimatum or automatically amend contractual terms. If the baseline is ambiguous, ask for clarification. Have an appropriate professional review any disputed legal interpretation.

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Brainbaby · https://brainbaby.ai/blog/ai-scope-change-request

CC BY 4.0 — https://creativecommons.org/licenses/by/4.0/