# RFP response requirements worksheet

Blank planning file. Free to download; no account required.
Source guide: https://brainbaby.ai/blog/ai-rfp-response-generator
Published by Brainbaby, October 25, 2026. CC BY 4.0 with attribution.

This file contains no completed bid, approved compliance statement or customer result. Use only information you are authorized to share. The fictional example in the guide is separate from this blank worksheet.

## Source and response instructions

- Buyer/project:
- RFP identifier and version:
- Amendments or clarifications checked:
- Submission deadline and timezone (copy from the source):
- Required format, response limits and attachments:
- Response owner:
- Source access/permission checked by:

## Requirements matrix

Add one row per requirement. Keep the buyer's wording or a checked excerpt and its source location.

| Requirement ID | Buyer request and source location | Proposed response | Approved evidence reference and date | Evidence status | Owner / open question |
| --- | --- | --- | --- | --- | --- |
| [ID] | [Checked excerpt] | [Draft only] | [Source record] | [Supported / proposed scope / needs confirmation / outside proposed scope] | [Owner and next step] |

## Approved source notes

- Record ID:
- Approved excerpt:
- Owner and review date:
- What this supports:
- Qualifications or limitations to preserve:
- What remains unsupported:

## Drafting request

Prepare a draft for requirement IDs [IDs], using only the excerpts and approved evidence I supply. Return the matrix, proposed wording, missing evidence and review questions. Distinguish buyer requirements, proposed scope and verified supplier facts. Preserve qualifications, formats and limits. Leave unsupported answers TO CONFIRM. Do not invent a reference, certification, fee, delivery date or approval. Do not send or submit anything.

## Review and final handoff

- [ ] Current buyer instructions and amendments checked.
- [ ] Every mandatory answer and attachment mapped.
- [ ] Each evidence reference opened and checked against the answer.
- [ ] Proposed work is not described as proven delivery capability.
- [ ] Unknowns, exclusions, dates, units and currencies preserved.
- [ ] Relevant owners reviewed pricing, capability and contractual wording.
- [ ] Final format, file and submission steps checked separately.
- [ ] Response approval recorded through the organization's actual process.
- [ ] Submission confirmation obtained through the actual buyer process, if submitted.

Approval owner/date:
Unresolved items:
Final submission reference, if applicable:

Preparing a brief is free. Sending an AI request in Brainbaby uses the account's displayed allowance. This worksheet does not verify compliance, obtain approval or submit a bid.